Ricoh Expense Manager

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Ricoh Expense Manager

The best way to manage your company travel expenses

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Nuevo sistema del Suministro Inmediato de Información

Ricoh Expense Manager te ofrece la mejor solución para adaptar fácilmente la gestión de tus gastos de empresa a la nueva normativa del IVA.
¡Ahorra tiempo, evita errores y cumple con los plazos establecidos con la ayuda del módulo SII de Ricoh Expense Manager!

Generate Expense Reports Automatically

Capture the ticket with your smartphone, assign it to a category and a project and generate a report with a single click

Keep Everything on a Single Platform

Centralize all your company tickets and associated data and manage them automatically.

Record Your Company Expenses

Streamline the accounting process by integrating data into your financial tools.

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Manage Your Expenses

Forget about paper and expense reports. Ricoh transforms your smartphone into a perfect tool for tracking your business expenses. Use it to capture your tickets, invoices, mileage and other travel expenses and automatically generate your reports anywhere and anytime through a fully digital process approved by the Spanish National Tax Agency (AEAT).

Ricoh provides a leading solution for automating travel expenses management, offering a paper-less platform for business travellers from any industry and any company size.

Everything starts in your smartphone, the key for a fully digital management of travel expenses. Ricoh uses the first platform certified by the Spanish National Tax Agency (AEAT) for paper-less travel expenses management with all legal guarantees. In addition, an Optical Character Recognition (OCR) system eliminates manual tasks, helping prevent fraud and increasing productivity.

The process is simple:


1. Take a picture of a ticket


2. Ricoh Expense Manager automatically extracts data


3. Ricoh Expense Manager stores a certified image in the Cloud (No more paper!)


4.Generate your expense report with a single click


5.If you have a supervisor, they will receive the report to continue with the process (this solution also streamlines their work!)

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More on Ricoh Expense Manager

Manual ticket

Missing ticket? You can also enter your expenses manually.

Assign by project

Are you involved in several projects? Select the appropriate project to assign your expenses.

Customize the fields

Do you need customized fields? We do it with pleasure!

Categorize expenses

Is it a meal allowance or a taxi expenditure? Categorize it! You can also customize the categories.


Do you want to know where do your employees spend more? Create charts per user or at company level.

VAT recovery

Do you want to save time in the process of VAT recovery? Make the process easier by generating reports with supporting documents for VAT deduction.